AI-powered systems built for agencies, coaches, e-commerce and service businesses. Each one eliminates manual work with intelligent, connected flows.
The full system
AIOS
A system that knows how your business works, remembers your decisions, and runs the repetitive work with one command. Not a new app, and not mine: it lives on your computer, and it is yours forever. One command center that brings the automations below together, configured for how you actually work.
One form triggers the entire client lifecycle: proposal generated, contract tracked, onboarding launched, project created, invoicing set up. Built for agencies running multiple clients simultaneously.
Make.comClickUpAirtablePandaDocStripe
Meeting notes→Orchestration→Full pipeline
Admin before billable work4h → <15 min
1-click triggerAdmin & Ops
1-Click Proposal Generator
Pulls lead data from your CRM, generates a branded proposal, tracks opens and digital signatures. On sign, onboarding and project kick-off fire automatically with no manual handoff needed.
Make.comPandaDocHubSpotGPT-4Gmail
Lead data→AI drafts→Signed → Kickoff
Proposal to signed contractMinutes, not days
Zero coordinationAdmin & Ops
Client Onboard & Activate
Deal closes and everything fires: contract sent, welcome email delivered, project workspace created, team notified, first invoice generated. No one needs to remember a thing.
Make.comClickUpSlackDocuSignStripe
Deal closed→Activation flow→Live in <5 min
Onboarding coordination time−90%
Any billing modelAdmin & Ops
Smart Invoicing System
Set the billing structure once (monthly, milestone, or one-off) and the system handles the rest. Monitors triggers, creates invoices, drafts the client email, and sends reminders automatically.
Make.comStripe / XeroAirtableGmail
Milestone / date→Auto invoice→Send + reminder
Payment chasingFully automated
Human in the loopAdmin & Ops
Autonomous Report Builder
Meeting notes arrive via a trigger, AI organises and structures them into a polished report, stores it in a database for one-click approval, then formats and publishes directly to your document tool.
Make.comGPT-4AirtableGoogle Docs
Raw notes→AI structures→Approve → Doc
Notes to published reportInstant after approval
0% human errorAdmin & Ops
Document Data Extraction
Vision-AI pipeline reads PDFs, scanned forms, and invoices, extracts structured data, and pushes it directly into your target system. Zero manual input, zero re-entry errors, zero backlogs.
GPT-4 VisionMake.comAirtableGoogle Drive
PDF / scanned doc→Vision extract→System updated
Manual data entry100% eliminated
Any store URLAdmin & Ops
CRO Audit Automation
Runs full conversion rate audits from any store URL: performance metrics, storefront UX, product pages, and checkout flows. AI analyses each section and delivers a scored, actionable report.
Make.comGPT-4ApifyGoogle DocsPageSpeed API
Store URL→Full audit→CRO report
From URL to actionable auditFully automated
Avatar AIAdmin & Ops
AI-Generated Video Onboarding
Auto-generates a personalised welcome video featuring the CEO or any team member as a digital avatar. Each video is tailored to the new client, triggered automatically on sign-up or deal close to make onboarding feel human at scale.
HeyGenMake.comGPT-4AirtableGmail
New client event→Avatar video→Welcome sent
Human onboarding feel at scaleFully automated
Outreach & Lead Generation
3 systems
3x response rateOutreach
LinkedIn Outreach Engine
Fully automated multi-touch campaign: profile views, connection requests, personalised messages, email sequences, and AI-managed follow-ups over 30 days. Stops on negative signal, alerts you on positive.
ApolloInstantlyMake.comGPT-4Apify
Lead list→12+ touchpoints→Hot lead alert
Reply rate lift<2% → 6%+
Hyper-personalisedOutreach
Smart Cold Outreach
Scrapes each prospect's LinkedIn activity and recent company news, then writes and sends a personalised email tailored to their exact context, fully automated, every lead logged in CRM.
ApifyGPT-4InstantlyHubSpotMake.com
LinkedIn + news→Contextual AI→Send + CRM log
Prospect research time3h/day → Automated
Deep contextOutreach
Lead Enrichment Intelligence
Scrapes each lead's website, LinkedIn, and social profiles to extract business context, qualification signals, and personalised pitch angles. Outputs enriched profiles ready for campaigns or manual review.
ApifyMake.comGPT-4Google SheetsAirtable
Lead URL→Scrape + enrich→Pitch angle
Research per leadManual hours → seconds
Social Media
4 systems
10x content outputSocial Media
Social Media Octopus
End-to-end pipeline that pulls ideas from a database, generates platform-ready variations, creates on-brand images and carousels, and queues everything through a one-click approval flow before posting.
Make.comGPT-4PlacidBufferAirtable
Idea bank→AI generates→Approve → Schedule
Weekly content hours15h → <1h review
AutonomousSocial Media
Social Media Agent
An AI agent that monitors your content pipeline and autonomously decides what to create, repurpose, or schedule next. Tracks performance, spots gaps, and keeps the queue full without manual intervention.
GPT-4Make.comAirtableBuffer / Later
Content pipeline→Agent decides→Created + queued
Content decisions automatedAlways-on agent
Always researchingSocial Media
Content Idea Generator
Continuously scrapes YouTube channels, Reddit, social comments, and news to surface relevant ideas, score them for engagement potential, deduplicate, and store in a production-ready idea bank.
ApifyMake.comGPT-4AirtableYouTube
YouTube / Reddit→AI scores→Idea bank
Content ideas on demandPipeline always full
Concept → publishSocial Media
Short-Form Video Machine
Generates Reels, Shorts, and TikToks end-to-end: AI picks topics, writes captions and voiceover scripts, generates scenes, adds audio, renders the video, and posts. Human approval optional.
GPT-4ElevenLabsCreatomateMake.comInstagram API
Topic idea→AI produces→Rendered + posted
Videos produced per week10x current output
AI Agents
4 systems
Inbox zeroAI Agents
Inbox Zero Agent
AI lives in your inbox, reads and categorises every email, drafts replies in your tone, stars and forwards what matters, archives junk, and moves threads to the right folder. You approve, you don't process.
GPT-4GmailMake.com
Incoming email→AI reads + acts→Draft / tag / route
Time in inbox per dayHours → minutes
−12h weekly adminAI Agents
VA Agent
Message or voice-note your agent and it handles the rest: books meetings, creates tasks in your project tool, captures notes, manages calendar, drafts follow-ups. A context-aware assistant connected directly to your tools.
GPT-4Make.comClickUpGoogle CalendarTelegram
Voice / text→Intent routing→Done
Repetitive admin eliminated12+ hours/week
−90% response timeAI Agents
Customer Support Agent
Trained on your docs and full ticket history. Resolves 80% of inquiries instantly, routes complex cases to the right human with full context attached, and operates 24/7 without supervision.
GPT-4Make.comIntercomZendeskNotion
User ticket→Intent match→Resolved or routed
Average response time18 hours → Instant
Always-onAI Agents
Autonomous Content Agent
An autonomous AI agent that monitors your content pipeline, spots gaps, decides what to create or repurpose next, and keeps the publishing queue full with no manual management needed.
GPT-4Make.comAirtableBuffer
Content pipeline→Agent monitors→Queue filled
Content decisions handledFully autonomous
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No sales script. Just a practical conversation about your business and where your hours are going.